How to maintain reports

In order to check the financial statements you can check it after selecting the option of reports and from that you are required to select the financial statements.

 

After selecting below given window appears in that window you can see that list of different items are displaying you can select any one you wanna check then at the right side of this window asi have selected the Financial  statements so all statements related to it would display.

 

When I have selected the cash flow this below window appears then you are just required to press OK.

 

After pressing OK this below given window appears. This window is showing the amounts which I have recorded earlier so they are now displaying in the form of cash flow.

 

From the window of cash flow click on the option then at the left side of this window black portion appears allowing us to change the header, description, text body and column. So you can change anything from that area.

 

You can also copy this statement on the excel sheet as well select the option of excel and then this below window appears press OK.

 

You can see that in that form you will get the cash flow.

 

After that you can also get the General Journal in that forms select the statement from the right side of this window.

 

When you will click on that option this below given window appears ontaining all the essentials.

 

From that above given window select option which is showing at the top of this window then this below window appears after clicking it.

In this window we have three options:

•  Filter
• Feilds
• fonts

 In this window first option is of Report order in which you can also select the Transaction reference and GL account option. Then we have the option to change the date and type.

In below window you can see that this window is showing you different fields which you can enable or disable by clicking at the box.

 

You can also change the fonts by clicking at the different options.

 

How to maintain assemblies

In order to maintain the assemblies you have to select the option of task and then from that chose the assemblies.

 

Then after clicking that option you will get this below given window and then you are required to fill it.

In this below given window you can see that for items we are required to make the inventory items if you have already maintained the inventory only then you will be in the state to select the item from this list.

 

In below given window I have mentioned the item, its name, date, refrence num, quantity on hand, quantity to build and the reason to build the quantity.

After filling all these points just save it by pressing Alt S.

How to Maintain Global Options

In order to maintain the global options you have to select the main heading with the name of options and from that you have to select the global. Below given window is showing this process.

When you will select the option of global below given window appears then from that window you can make different kind of changes. In this window there are main four sub heads and first head  is of accounting.

Ø  Accounting:

In accounting first option is of decimal entry which helps us to show decimal points if you wanna add decimal points then click on the automatic button and then decimals automatically displays you just have to write the number you can better understand this from this below given window as I have only mentioned the amount like 503 and when I have pressed the enter button decimals automatically appears. You can also change the number of decimal places as well after selecting number of decimal places.

You can also hide your GL accounts by clicking on the option of the hide GL accounts when you will click on the option of account receivable or account payable then these accounts will hide from the sales order. Below given window shows you that these accounts hide.

 

Then we have other options in it first thing is that when you made any change in your data or records and then without saving it you are closing the window then the warning message appears. So if you uncheck that box then you won’t get those warn messages. You can also hide the inactive records& recalculate the cash balances.

Ø  General:

Below window contains some of the items like improve performance in which if you are not interested in order to print each and every page then you can uncheck this box, if you want to hide your inventory or uncheck the second box and in smart data entry when you click on the box of automatic field completion then when you will open the payments or sales order or another window then when you will press the enter then in row wise our cursor moves. And in case of drop down list the cursor moves downwards.

From the option of colour scheme you can also change the colour. And then press OK.

Ø  Peachtree Partners:

Below given window is showing you the partners of this software associated with Peachtree.

 

Ø  Spelling:

If you want to change you’re spelling during typing or at the time of save you can make changes by using this window.

 

General Journal Entry

In order to maintain the journal entries in this software you have to select the option of TASK then select the sub option of General journal entries and press enter.

After pressing the button enter then this below given window appears first of all you have to enter the date & reference number.

 

Then for that specified transaction you have to select the account that are already saved debit and credit the amount and then mention their description as well.

At the end you will get this type of window in which I have mentioned the Date, Reference number, GL acc, description, amounts and then press save.

How to make credit memo

How to make Credit Memo

By using peach tree you can create your credit memo so first of all you have to select the option of Navigation grid from the left side of the welcome page and then new window appears from which you have to select the Purchases then from these purchases select the Credit Memo.

 

Now from the above given window when you will select the purchases then Credit Memo appears but before filling this window it is required that you have already created your Vendors and Customers and then you have created the purchase order only then you will be in the state to add data in this memo.

Below given window is showing you the Credit Memo window in which first step is to select your vendor by clicking on the magnifier button which is present at the top of this window. Then add the credit no, quantity, select the item and add unit price then press enter amount would be automatically displays.

 

In this below given window you can see that when I have selected the vendor id then below taps colour was changed and first step is to select the PO number then add the credit number which is at the very top of this window then enter the units returned and save it.

 

After saving the credit memo window whenever you wanna open it again just click at the option of open then new window appears and you have mentioned the PO number then that memo could be easily traced as it would be recorded with that reference number.

This below given window appears showing you all the required detail of that specific vendor.

 

Make Your Sales Quotes and Sales Order

In order to make your sales quotes and sales order you have to select the option of sales after clicking at the Navigation grid.

 

You can also select it by selecting the sub options of the major option of Task. Below given window is displaying this.

 

In this window of Quotes first of all add the Quotes no which is at the right of the window. Then enter the quantity, select the item, add unit price and press enter amount displays then save this window.

 

Then in order to open any specific customer quotes  window again click at the option of open and then select that customer which you can verify if you have saved it with its quote no. Below given window is showing you this process.

 

Now after selecting your specific customer it displays in this form.

 

Sales Order

If you want to open the Sales order window select the option of Tasks from the top of this window then select Quotes/order and select its sub heading sales order.

 

When this window of sales order appears add the SO no then quantity, select item, unit price and press enter then the amount displays then save the window.

 

 Sometimes you want to change your terms due to which you wanna convert your sales into sales order so select the sales quotes then select your required customer then in that window you can see that at the top of this window there is the option of convert select it then this below given window appears select the third option sales order then press OK.

  

How to make payment

When ever you want to make payment in the purchases then select the option of payment from the purchases. As this below given window is showing you the option of this payment.

Then when you will select this payment option then this below given window appears. You  have to select the option of OK.

 

When you’ll press the option of OK then this below given window appears. In which you will select the option of your item as I have selected the option of woods LTD.

After selecting this item then the below given window appears which contains the invoice number, date due and amount due. In this window you are required to fill the check number, date, discount and amount.

In this window you can see that at the end of this window there is the option of discount account is given so you have to double click that block after clicking it the window of maintain charts appears in which you have to prepare the new account for the discount with the description of purchase disc expense. Suppose that  we are receiving the discount so it would be considered as our income that is why I have mentioned it in the income head. Below given window is showing you that how to maintain this account.

 

Next step is to fill the discount as I have mentioned the discount of 10 so that below given window displays that Rs 10 discount is deducted and then the the amount paid column shows the amount after subtracting the amount of discount.

 

As this discount is available only foe specific time period and after that period you cant avail it so if you will select or changes your date from the top of this window by clicking at the option of date then suppose if your discount is only available up to 2 days and you have selected the date 20 then discount column becomes empty.

Below given window is showing you the whole process.

 

In the below window you can see that the column of discount is empty

After doing all this save it by clicking the option of save.

How to maintain purchase order

By using Peach-tree software we can maintain the purchase order below you can see the window in which we have selected the purchases then from that we have selected the purchase order.

In order to maintain the purchase order we have to maintain the vendor and inventory items.

                                           

Ø Maintain vendor

In order to maintain PO we will open the maintain vendor window and then we will add the vendor id , name, purchase account and then we will save it. Below window is showing you the detail which I have mentioned in this window.

 

Ø Maintain inventory items

 After maintaining the vendor next step is to maintain the inventory items as well which we can do by mentioning the entire item in this below given window.

 

In this above given window I have filled the item id, description, unit and measure, sales GL acc, cost of goods sold GL acc, inventory GL acc etc 

Purchase order

 

In this below given window you can see the purchase order. As we have already maintained the vendor so that I have clicked on the vendor id button and the option of all the vendor appears then I have selected the required vendor and then I have mentioned the content of that vendor. Then we have to fill the quantity, item, description, GL acc, unit price and amount.

In this above given window the main thing which you have to mention the PO number if you don’t mention it the after that when ever you want to open that required PO then the software wont show you the required PO with any specific number. AS in this below given window you can see the option which I have selected it is without any reference number

 

Check Purchase/receive inventory

When you have maintained that purchase order then in order to check that you have to select the option of purchase/ receive inventory from the top of the window by selecting the option of task. Below given window is showing you the process.

When you will select that option then this below given window appears in which you have to click at the option of vendor and then select the relevant vendor from the list. As you can see this given window appears then in this window you have to click on the button which shows you the option to select your relevant PO number.

 

After selecting the relevant PO number then this below given window appears which shows all the information of that vendor.