How to make credit memo

How to make Credit Memo

By using peach tree you can create your credit memo so first of all you have to select the option of Navigation grid from the left side of the welcome page and then new window appears from which you have to select the Purchases then from these purchases select the Credit Memo.

 

Now from the above given window when you will select the purchases then Credit Memo appears but before filling this window it is required that you have already created your Vendors and Customers and then you have created the purchase order only then you will be in the state to add data in this memo.

Below given window is showing you the Credit Memo window in which first step is to select your vendor by clicking on the magnifier button which is present at the top of this window. Then add the credit no, quantity, select the item and add unit price then press enter amount would be automatically displays.

 

In this below given window you can see that when I have selected the vendor id then below taps colour was changed and first step is to select the PO number then add the credit number which is at the very top of this window then enter the units returned and save it.

 

After saving the credit memo window whenever you wanna open it again just click at the option of open then new window appears and you have mentioned the PO number then that memo could be easily traced as it would be recorded with that reference number.

This below given window appears showing you all the required detail of that specific vendor.

 

Make Your Sales Quotes and Sales Order

In order to make your sales quotes and sales order you have to select the option of sales after clicking at the Navigation grid.

 

You can also select it by selecting the sub options of the major option of Task. Below given window is displaying this.

 

In this window of Quotes first of all add the Quotes no which is at the right of the window. Then enter the quantity, select the item, add unit price and press enter amount displays then save this window.

 

Then in order to open any specific customer quotes  window again click at the option of open and then select that customer which you can verify if you have saved it with its quote no. Below given window is showing you this process.

 

Now after selecting your specific customer it displays in this form.

 

Sales Order

If you want to open the Sales order window select the option of Tasks from the top of this window then select Quotes/order and select its sub heading sales order.

 

When this window of sales order appears add the SO no then quantity, select item, unit price and press enter then the amount displays then save the window.

 

 Sometimes you want to change your terms due to which you wanna convert your sales into sales order so select the sales quotes then select your required customer then in that window you can see that at the top of this window there is the option of convert select it then this below given window appears select the third option sales order then press OK.

  

How to make payment

When ever you want to make payment in the purchases then select the option of payment from the purchases. As this below given window is showing you the option of this payment.

Then when you will select this payment option then this below given window appears. You  have to select the option of OK.

 

When you’ll press the option of OK then this below given window appears. In which you will select the option of your item as I have selected the option of woods LTD.

After selecting this item then the below given window appears which contains the invoice number, date due and amount due. In this window you are required to fill the check number, date, discount and amount.

In this window you can see that at the end of this window there is the option of discount account is given so you have to double click that block after clicking it the window of maintain charts appears in which you have to prepare the new account for the discount with the description of purchase disc expense. Suppose that  we are receiving the discount so it would be considered as our income that is why I have mentioned it in the income head. Below given window is showing you that how to maintain this account.

 

Next step is to fill the discount as I have mentioned the discount of 10 so that below given window displays that Rs 10 discount is deducted and then the the amount paid column shows the amount after subtracting the amount of discount.

 

As this discount is available only foe specific time period and after that period you cant avail it so if you will select or changes your date from the top of this window by clicking at the option of date then suppose if your discount is only available up to 2 days and you have selected the date 20 then discount column becomes empty.

Below given window is showing you the whole process.

 

In the below window you can see that the column of discount is empty

After doing all this save it by clicking the option of save.

How to maintain purchase order

By using Peach-tree software we can maintain the purchase order below you can see the window in which we have selected the purchases then from that we have selected the purchase order.

In order to maintain the purchase order we have to maintain the vendor and inventory items.

                                           

Ø Maintain vendor

In order to maintain PO we will open the maintain vendor window and then we will add the vendor id , name, purchase account and then we will save it. Below window is showing you the detail which I have mentioned in this window.

 

Ø Maintain inventory items

 After maintaining the vendor next step is to maintain the inventory items as well which we can do by mentioning the entire item in this below given window.

 

In this above given window I have filled the item id, description, unit and measure, sales GL acc, cost of goods sold GL acc, inventory GL acc etc 

Purchase order

 

In this below given window you can see the purchase order. As we have already maintained the vendor so that I have clicked on the vendor id button and the option of all the vendor appears then I have selected the required vendor and then I have mentioned the content of that vendor. Then we have to fill the quantity, item, description, GL acc, unit price and amount.

In this above given window the main thing which you have to mention the PO number if you don’t mention it the after that when ever you want to open that required PO then the software wont show you the required PO with any specific number. AS in this below given window you can see the option which I have selected it is without any reference number

 

Check Purchase/receive inventory

When you have maintained that purchase order then in order to check that you have to select the option of purchase/ receive inventory from the top of the window by selecting the option of task. Below given window is showing you the process.

When you will select that option then this below given window appears in which you have to click at the option of vendor and then select the relevant vendor from the list. As you can see this given window appears then in this window you have to click on the button which shows you the option to select your relevant PO number.

 

After selecting the relevant PO number then this below given window appears which shows all the information of that vendor.